Capacity Based Priority Sorter
Sort responsibilities into do now, schedule, delegate, reduce, or release based on urgency, consequences, and current capacity.
Everything cannot be first.
Enter up to five responsibilities. You will sort each one into a realistic next category.
This tool supports planning. It cannot determine legal, clinical, financial, safety, or employment obligations for you.
Your entries stay in this browser window and are not submitted or saved.
Where does this responsibility belong?
Consider real deadlines, consequences, who has authority, what can be shortened, and what your current capacity allows.
Use the categories as a starting point.
Recheck required deadlines and obligations before acting. If the “do now” list still exceeds capacity, identify what needs escalation, renegotiation, or additional support.
Overload is not always solved by better prioritizing. When demands exceed reasonable capacity, workload, staffing, deadlines, authority, and resources may need discussion or organizational change.